Inviting your team
Growing your workspace is easy—share a link or send emails. New members join with Google sign-in in seconds.
Step 1: Open invite dialog
Where: Dashboard header → "Invite Team" button
Opens: Invite Team popover with:
- Shareable link
- Email invite fields
- Pending join requests (admins only)
Step 2: Get your invite link
Shareable link section shows:
- Full URL:
https://app.teamwins.com/invite/xK7mN9pQ... - Copy button for easy sharing
This link:
- Never expires (persistent)
- Works for unlimited uses
- Joins as 'Member' role by default
- May require admin approval (depending on workspace settings)
Share anywhere:
- Paste in Slack channel
- Email to entire company
- Add to onboarding docs
- Post in team wiki
Step 3: Send email invites (optional)
Email invite section:
- Multi-email input (comma or space separated)
- Validation shows red for invalid emails
- Send button triggers invite emails
Example: `` alice@company.com, bob@company.com, carol@company.com ``
Click "Send Invites" → Each person receives email with personalized invite link.
Email includes:
- Workspace name and description
- Your name as inviter
- "Join [Workspace]" button with invite link
- Preview of what they'll get (Assists, Perks, Points)
Step 4: Recipients join
User clicks invite link → Landing page shows:
- Workspace logo, name, industry
- Team member count and sample members
- Available Assist types with point values
- Recent wins and available perks
If not logged in:
- "Join [Workspace] Now" button
- Redirects to /auth with Google sign-in
- After authentication, automatically joins workspace
If already logged in:
- Instant join (if auto-approve enabled)
- Or "Request to Join" (if manual approval required)
Auto-join happens when:
- Workspace has "Auto-approve join requests" enabled, OR
- Invite was created by workspace admin/owner
Manual approval happens when:
- Team member shared link AND workspace requires approval
- User sees: "Join request submitted. Admin will review."
What role do new members get?
Default: Member role
Members can:
- Submit contributions
- Claim perks
- View leaderboard
- Earn points
Members CANNOT:
- Approve outcomes (Reviewers only)
- Configure Assists (Admins only)
- Manage perks or settings (Admins only)
To assign Reviewer or Admin roles: Workspace admins change roles in Members page after joining.
Google sign-in flow
New users authenticate with Google: 1. Click "Sign in with Google" 2. Choose Google account 3. Grant permissions (read email, basic profile) 4. Automatically redirected back to workspace 5. Profile created with name, email, avatar from Google
No passwords to remember, no additional accounts to manage.
Checking who joined
Admin view (Members page):
- See all workspace members
- View join date, role, status
- Search/filter by name or email
Team member view:
- See member count in header
- View leaderboard for active contributors
Tips
For admins:
- Share invite link in company onboarding
- Send personalized email invites to key stakeholders first
- Consider enabling auto-approve for trusted internal teams
For team members:
- Share invite link with colleagues who'd benefit
- Mention specific Assists they could contribute to
- Invite cross-functional teammates for diverse participation
Troubleshooting
"I shared the link but they can't join"
- Check if link expired (shouldn't happen with default settings)
- Verify they're using correct Google account (work email)
- Check if workspace requires manual approval (they may have join request pending)
"They joined but can't see any Assists"
- New members may need to refresh page
- Admins must publish Assists for them to appear
- Check workspace visibility settings
"Email invites not being received"
- Check spam folder
- Verify email address was entered correctly
- Contact admin if issue persists
FAQs
Can I invite someone without email? Yes—just share the invite link via Slack, Teams, or any messaging platform.
Do invite links expire? Not by default. Some workspaces may configure expiration (ask admin).
Can I invite unlimited people? Yes—unless admin set a maximum uses limit (rare).
What if someone leaves the company? Admin can deactivate their account in Members page. They lose access instantly.
Can I invite external partners/clients? Ask admin first. Some workspaces are internal-only, others allow external collaborators.
Next steps
- Admin: Configure workspace invites - Advanced invite settings
- Roles & permissions - Understand member vs reviewer vs admin roles
- Troubleshooting invites - Fix common invite issues
